Group travel
Group travel
British Airways will help to manage all of your group travel requirements, whether business or leisure.
Open all linksClose all links- Why fly with British Airways?
- Any type of group, large or small
- Your travel experience
- Travel with British Airways and our partner airlines
- Add names and API to your booking
- Contact us for a quote
Why fly with British Airways?
No one flies to more destinations through London than British Airways. If you are interested in booking a group with us, we can make the travel experience easier for you.
- Your group will be assigned a seat in advance.
- As we are a full service airline, we offer a free baggage allowance and complimentary refreshments during your flight.
- You can request a special meal if one is required.
- You can leave the final list of names of passengers until closer to the date of departure (deadlines vary by country so please contact us for the terms & conditions applicable to your departure country).
- You can book up to 50 weeks before your planned date.
Any type of group, large or small
Any size of group
Contact us to find out the groups sizes for our different cabins: First, Club World, Club Europe, World Traveller Plus, World Traveller, Euro Traveller and Domestic (within the UK).
If you have less than 10 people in your group in the economy cabin, but you would still like to book everyone together, you can book your flights and other facilities directly on ba.com.
Holidays
We understand that organising a holiday for a large group of people can be stressful, so let us take some of the stress away from you.
You can relax knowing that you have secured your flights for the best price without having to advise us of all the small details.
Conferences and conventions
Conference and conventions are important tools for motivating your workforce and to gather together people who are experts in their field.
We can help you make arrangements for all your delegates to come together, even if they are travelling from different parts of the world, with our excellent fares from all parts of the BA network.
Weddings and celebrations
More and more people are choosing to make the most important day of their life part of the most exciting holiday of their life, and often friends and family come along for support. This can make arranging a wedding even more stressful when you are organising the travel arrangements for your wedding guests.
If you are planning a wedding away from home, whether in the UK or at any British Airways destination, and want to ensure that your guests are able to travel to enjoy your big day with you, contact us to discover a range of options.
Sport
All year round, sporting groups are travelling around the world, both for professional or amateur sports. It is important to get to your destination on time so that all the preparation for your competition is worthwhile.
We can help with your sporting group's travel arrangements, and if you have any specialist kit or equipment that you need for your trip, we can advise on the best way to get that to your destination. Find out how we can help your sporting group have the best chance of success.
Schools and education
It can be hard work escorting future scientists, would-be architects or potential Picassos to amazing places, especially if you have younger children in the group.
Contact us for a preferential school group fare on our unrivalled network of destinations.
Charities
Knowing that a community somewhere needs your help is hard to cope with, without trying to work out the logistics of who can do various roles and what they will need to be doing.
We have vast experience at assisting many charity and aid groups in flying to one of our many destinations.
Culture and the arts
In a world of opportunity and diversity why not broaden your horizons and discover the many different cultures that we offer on our expansive network.
We have the knowledge and the expertise of dealing with orchestras and film crews and understand our passenger requirements, appreciating the care and attention needed in dealing with valuable excess baggage.
Key features
Whatever type of group, large or small, you can be assured that British Airways Group Sales has vast experience and fully understands your needs. and offers you the following benefits:
- full payment not required at the time of booking
- names not required until close to the date of departure (deadlines vary by country, please contact us for the terms & conditions applicable to your country)
- ability to enable some members of the group to travel independently as long as they travel with the main group in one direction
Please contact us for more information.
Your travel experience
Special assistance
If you would like to find out more about the special assistance that is available when you fly with British Airways, please contact British Airways.
Free baggage allowance
In addition to the free baggage allowance that all British Airways passengers enjoy, we also have vast experience in dealing with groups carrying sporting equipment and musical instruments.
If you think that you will need to bring more than your free baggage allowance, please let us know when you have made your booking.
At the airport
Save time at the airport with our check-in kiosks, which are quick and easy to use.
- Use the interactive touch screen to check in for your flight within minutes.
- Choose your own seat from those available using the interactive seating plan.
- Check in for your onward or return flight, if it is within 24 hours.
- Print your own boarding pass.
All you need is:
- your booking reference, or
- a form of identification (e.g. credit/debit card, Executive Club card or passport) and your flight number
Complimentary inflight service
Travel in comfort and style with British Airways.
- As British Airways is a full service airline, you can enjoy the highest level of customer service on board, with complimentary food and drinks.
Should any of your groups require a special meal during the flight, or any other special assistance, please let our groups team know.
Complimentary in-flight entertainment
Keeping yourself entertained during the flight is important which is why we offer you a great selection of movies, TV and audio channels, games as well as our in-flight magazines. Some in-flight entertainment is available on longer flights only.
Travel with British Airways and our partner airlines
With an extensive network in place we also have the benefits of accommodating your group on certain carriers within the oneworld® alliance. As a member of oneworld we offer you:
- an extended route network of around 700 destinations
- global support on the ground and in the air
Add names and API to your booking
Names and Advance Passenger Information
Most countries ask that you fill out Advance Passenger Information (API) before you fly.
If you are in Europe or Africa, please let us know the API and the names of the passengers, by clicking on the link below:
Let British Airways know the names and API for your group
If you are in any other part of the world:
- If you made your booking direct with British Airways, please advise your API to your local British Airways' Group sales department.
- If you made your booking through a travel agent, please advise your travel agent.
Contact us for a quote
Please use the link below to find out how we can help you with your group booking.