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Group travel

A group of volunteers.

Arranging a group booking, however large or small, can be challenging but we can make it easier for you.

What is group travel?

  • 10 or more people travelling in Economy.
  • Seven or more people travelling in Premium Economy or Business.
  • Four or more people travelling in First.

Benefits of booking as a group

  • A dedicated team to look after you.
  • Book flights with a small deposit per passenger.
  • We'll always try to seat your group members together.
  • You can change names in your group, free of charge, before tickets are issued.

Pay Local car hire - in partnership with Avis

Would you like to book your car in advance, but pay when you pick up the car? From 1 May 2015 why not add Pay Local car hire to your group booking. You can do this with British Airways – in partnership with Avis – and enjoy the following benefits:

Pay Local car hire with Avis
Green tick.  Great rates and flexibility Green tick.  All mandatory charges included
Green tick.  Preferential rates Green tick.  24 hour customer support
Green tick.  Convenient and extensive choice of locations Green tick.  Free additional driver for Executive Club Members
Green tick.  Avios on every rental Green tick.  Join Avis Preferred at no extra charge and beat the queues with faster pick up

Once your flight booking for your group is confirmed, contact the Group travel team to find out more about Pay Local with Avis.

Contact Group travel

Request a group booking quote

collapsedshowI am a customer from the UK or Ireland

Benefits of booking as a group

  • You'll have a dedicated team to look after you.
  • You can book flights with a 20% deposit.
  • You can pay your balance 8 weeks before.*
  • You can tell us who is travelling up to 2 weeks before departure.*
  • We'll manage your group's seat assignment in advance so we'll seat your group members together where we can.

What happens next?

Once you have received your quote from us, call us to complete your group booking. We'll secure your flights for two weeks, free of charge. If you'd like to speak to us directly, please call:

  • UK: 0344 493 0765 between 08:30 - 17:00 Monday to Friday except bank holidays
  • Republic of Ireland: 015 319 039 between 08:30 - 17:00 Monday to Friday except bank holidays

If you are calling from any other countries, please contact us.

Time limits for group bookings

Booking times Deposit Full payment Passenger details
Bookings made more than 12 weeks before departure Within two weeks of booking confirmation 8 weeks before departure 2 weeks before departure*
Bookings made between 12 weeks and up to (and including) 8 weeks before departure Not required 8 weeks before departure 2 weeks before departure*
Bookings made between 8 weeks and up to (and including) 2 weeks before departure* Not required Due at time of booking 2 weeks before departure*
Bookings made within 2 weeks before departure and day of travel*
Not required Due at time of booking Due at time of booking

*If your itinerary includes other airlines, we'll need passenger details at least 30 days before departure.

 

How to complete and pay for your booking

  • A 20% non-refundable deposit two weeks after you’ve made your booking will secure your flights.
  • You just need to complete payment for your group eight weeks before departure.
  • You can pay by credit card, debit card or bank transfer.

Making changes to your booking

  • You can change your travel dates or upgrade to the next travel class (if available), for an extra charge.

  • You can change names in your group, free of charge, before tickets have been issued. When tickets have been issued, you can stll change names for a fee of £30 each. However exceptions apply by country, so please contact us for more information.

collapsedshowI am a customer from North America

Benefits of booking as a group

  • You'll have a dedicated team to look after you.
  • You can book flights from $100 deposit per passenger.
  • You can pay your balance 30 days before travel.
  • You can tell us who is travelling up to 30 days before departure.

What happens next?

Once you have received your quote from us, call us to complete your group booking. We'll secure your flights for two weeks, free of charge.

If you'd like to contact us directly:

Time limits for group bookings

Booking times Deposit Full payment Passenger details
Bookings made more than 44 days before departure Within two weeks of booking confirmation 30 days before departure 30 days before departure*
Bookings made between 44 days and before 30 days before departure Due at time of booking 30 days before departure 30 days before departure*
Bookings made between 30 days before departure and day of travel
Not required Due at time of booking Due at time of booking

*If your itinerary includes other airlines, we'll need passenger details at least 30 days before departure.

collapsedshowI am a customer from another country

How to contact us

If you are not a customer from the UK, Ireland or North America, please contact your local British Airways office to request a group booking.

Have you completed your booking?

Once you have completed your booking we will need names and Advance Passenger Information (API) for all group members at least two weeks before departure. The details we require will depend on the country you are travelling to or from.

Submit your advance passenger details online

Find out more about Advance Passenger Information (API)